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AHEC Program Manager - University of Washington

Location: Seattle , WA
Full-time position
Closing Date: January 6, 2018
Job #12095
Posted: December 6, 2017
Description:

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for four consecutive years.

The School of Medicine has an outstanding opportunity for an AHEC Scholars Program Operations Specialist.

The Washington, Wyoming, Alaska, Montana, and Idaho Area Health Education Center (WWAMI AHEC) at the UW works to improve the diversity, distribution, and quality of the health workforce in Washington, Wyoming, Alaska, Montana and Idaho. The WWAMI AHEC Program Office of the University of Washington (UW) School of Medicine provides oversight and collaboration with the six independent AHEC Centers in Eastern and Western Washington, Wyoming, and Idaho and its affiliated Program Offices in Alaska and Montana.

As a key member of the WWAMI AHEC team, the Program Operations Specialist will be responsible for the oversight of six AHEC Centers in Washington, Idaho and Wyoming, managing the day-to-day operations of the WWAMI AHEC Program Office and the strategic growth of the WWAMI AHEC program.   The Program Operations Specialist reports to the Assistant Dean for Rural Programs.

The goal of the Program Operations Specialist is to work with the WWAMI AHEC Program and Centers to improve the quality and distribution of all health professionals in our mostly rural region through the following activities: 1. Implement and evaluate primary care education and training activities, including developing and implementing a new WWAMI AHEC Scholars Program (following an initial planning year) that will enroll cohorts of 90-130 inter-professional students each year. 2. Promote community-based experiential training through programs including the Rural Underserved Opportunities Program (RUOP) by supporting student field placements, recruiting preceptors. 3. Deliver professional education and support, including continuing clinical education for rural health professionals across the region.  4. Offer a wide range of community-based health careers promotion and preparation. 5. Conduct evaluation activities to monitor the supply and distribution of the region’s primary care workforce, particularly the workforce to serve rural and underserved communities.


Direct and Lead WWAMI AHEC Program Processes

  • Management of WWAMI AHEC-required program activities including the day to day operations of the WWAMI AHEC Program Office, working in collaboration with the WWAMI AHEC Program Director and six WWAMI AHEC Center Directors located in Alaska, western Washington, eastern Washington, Idaho, and Wyoming, faculty, staff and technical experts to define AHEC grant deliverables.
  • Oversight and management of WWAMI AHEC Program’s budgets in excess of $3 million dollars for the Program and the six AHEC Centers, by working together with the fiscal specialist in providing mandated feedback to the centers and rapidly address budgetary issues as they arise.
  • Provide ongoing assessment of work plan and progress feasibility to continuously improve the efficiency and quality of work performances and work products.
  • Evaluate and monitor service delivery and regulatory processes to the six Centers and implement corrective action when necessary. Anticipate issues requiring resolution.
  • Analyze, research, and develop new procedures and alternative methods to efficiently and effectively implement department and stakeholder directives, while keeping the Program Director and leadership team informed.
  • Lead the development and administration of internal and external policies and procedures for the WWAMI AHEC Program Offices and Centers as well as manage WWAMI AHEC programs along with UWSOM programs.
  • Administer and lead the editing, publishing and dissemination of the WWAMI AHEC Center Program publicity materials, informational brochures, and newsletters.
  • Serve as the primary liaison and point of communication for the WWAMI AHEC Program Office.  Educate, inform, and answer inquiries from health sciences students, faculty, staff, community partners, and the general public regarding program goals, structure, and admissions opportunities.  Respond to non-routine issues.
  • Direct, promote, and orchestrate the weekly/monthly/quarterly stakeholder meetings and program specific WWAMI AHEC events.  Supervise and serve as the meeting/event director on the day of, overseeing all operations, staff, and volunteers.

    Program Management for WWAMI AHEC Programs and Centers
  • Implement and cultivate the WWAMI AHEC Scholars Program operations among health sciences graduate programs in Washington, Idaho, and Wyoming, to ensure effective and successful instructional development.
  • Collaborate and support the six WWAMI AHEC Centers with program details and parameters to strategize and improve the quality and distribution of all health professionals in our mostly rural region.
  • Create and produce written communication material and informational handouts regarding WWAMI AHEC Program.  Edit and draft changes, organize final draft, oversee production and distribution to students, faculty, and Administrators in higher learning institutions across Idaho, Wyoming and Washington.
  • Represent the Assistant Dean of Rural Programs in planning program focused meetings and serve as the UWSOM Rural Programs liaison to ensure curricular elements of the AHEC Scholars Program are in alignment with the UW School of Medicine Targeted Rural Underserved Track (TRUST) and the Rural Underserved Opportunities Program (RUOP) programs.
  • Interpret, review, and understand the federal HRSA Grant goals, objectives and metrics, including program policies and procedures for AHEC Scholars Program to various stakeholders, consulting as needed with funders and medical school faculty and staff.
  • Procure and collaborate with a database designer, to develop and establish an online, universal, tracking system for the AHEC Scholars program participants and over the database management.

    Oversight of WWAMI AHEC Grant
  • In collaboration with senior leaders, manage the general accounting and reporting functions of a $3M grant, stretching over a five-year period to ensure organizational effectiveness and compliance.  Adhere to the AHEC budget, including accurate forecasting of needs.
  • Analyze, interpret, and co-collect grand financial date to include grant progress against grant goals and objectives, addressing technical, quality and teamwork challenges, to maintain project momentum.  Provide timely feedback to partners.
  • Serve as liaison for the WWAMI AHEC Program Office among principal investigators, university administrative units, funders, and departments/deans. Interpret both funder and university requirements and policies/practices and provide support to obtain newly available information on funding, timing of reports, fiscal issues and compliance with regulatory requirements.

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