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Program Assistant, Health Care Delivery System Reform - The Commonwealth Fund

Notice!This listing has expired and should not be applied for.
Location: New York, NY
Full-time position
Closing Date: May 16, 2018
Job #12486
Posted: April 16, 2018


The Commonwealth Fund is a private foundation that aims to promote a high performing health care system that achieves better access, improved quality, and greater efficiency, particularly for society’s most vulnerable, including low-income people, the uninsured, minority Americans, young children, and elderly adults. The Fund carries out this mandate by supporting independent research on health care issues and making grants to improve health care practice and policy. An international program in health policy is designed to stimulate innovative policies and practices in the United States and other industrialized countries. The Fund has an endowment of $750 million, and an annual budget of $35 million.


In the United States, two groups experience problems with their health care more intensely and more frequently than any other.

One group is people with high health care needs and high costs—the 5 percent of the population that accounts for 50 percent of all health spending. Many have multiple, serious chronic conditions, like congestive heart failure, coronary artery disease, and diabetes. Some also have functional limitations that make it difficult to perform daily living activities. Others have behavioral health concerns that further complicate their care.

People with low income also experience our health system’s shortcomings more acutely. Disproportionately minority, this vulnerable population is more likely to lack health insurance and adequate social supports than more affluent Americans. Extensive research shows that people with socioeconomic disadvantages have greater difficulty obtaining health care, receive lower-quality care, and experience poorer health outcomes.

The Commonwealth Fund’s Health Care Delivery System Reform program believes rapid, meaningful change in well-being is possible for both groups. Moreover, we believe improvements in care for these patients can spur better performance across the entire health system.

To promote needed change, the program supports efforts to:

  • build an evidence base to better understand the needs of these two populations and to demonstrate the value of improving care for both
  • identify and assess promising models, programs, and practices to improve care
  • promote payment reform and policy improvements to facilitate delivery system reform.

Through the Commonwealth Fund Mongan Fellowship Program in Minority Health Policy, the program also develops the physician leadership needed to address the health needs of vulnerable populations.




The Program Assistant is the staff member responsible for providing the daily support for the High-Need, High-Cost Portfolio in the Health Care Delivery System Reform program and its officers. The Program Assistant will be expected to perform a variety of duties including grants management, daily administrative tasks, proposal development, writing, editing, and the occasional research project.


General Administrative Support (50%)

  • Provides administrative support for the vice president and the assistant vice president of the program including: calendar, telephone, travel, meetings, expense reports, correspondence, and distribution of program work.


  • Arranges appointments and scheduling of meetings for the vice president and assistant vice president, which includes reserving meeting rooms and arranging for food, beverage, and audiovisual needs.


  • Prepares materials, slides, and charts for internal meetings, including project briefing meetings, and proposal review meetings.


  • Prepares materials, slides, and charts for external meetings and presentations on behalf of the assistant vice president. This involves research and assembling materials and detailed information about projects in the program areas.


  • As part of a six-member team, is expected to cross-train and support other aspects of the Health Care Delivery System Reform program, as needed.


Grants Management (40%)

  • Manages all aspects of the grant process: preparation of summaries and materials to support Board-level Grants and Small Grants, payment and reporting schedules, and letters of agreement; tracking of program and grantee products, including papers and conferences, and scheduling grant payments accordingly; helps plan meetings, forums or conferences related to grantee work, and helps to maintain overall Fund-grantee relationships. Responsible for streamlining grant tracking methods and communication between the program and grantees to ensure timeliness of reports and products.


  • Assists in the development of grant proposals and budgets and in the preparation of project summaries for board meetings three times a year. This involves communicating with potential grantees, conducting background research on the proposal topics, compiling and distributing proposal review materials to the executive management team and assisting in internal reviews of proposals.


  • Acts as a liaison with Communications to ensure the dissemination of grant products, including: coordinating the review of draft grantee publications by Fund staff and the promotion of grantee-published articles; drafting language for the Fund website that publicizes grantee work; developing web-based grant products for placement or promotion on the Fund website; reviewing and providing program updates to the Fund website as needed; coordinating with grantees and Communications staff to produce webinars, podcasts, and other multimedia to promote grantee work.


  • Supports a multi-foundation collaborative focused on high-cost, high-need patients. Responsibilities include setting the agenda for weekly meetings, tracking action items related to the collaborative, distribution of key materials, and supporting scheduling and execution of meetings on behalf of the collaborative. This requires working closely with staff from other foundations.


Research and Analysis (10%)

  • Conducts background research in this Fund program area as needed by the vice president and assistant

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