University of Washington School of Public Health

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Student Services Assistant - UW School of Public Health

Notice!This listing has expired and should not be applied for.
Location: Seattle, WA
Full-time position
Closing Date: July 29, 2018
Job #12758
Posted: July 3, 2018
Description:

The School of Public Health seeks a detail-oriented Student Services Assistant,to serve as support to a dynamic student services team.  This position is based in the Dean’s office and will support the Public Health Major. This assistant has involvement with students, staff, faculty in carrying out program activities.  Ideal candidates will have the ability to advocate, collaborate, communicate, work independently, work on a team, and meet important deadlines.  The PHM student services team embraces diversity in all its forms and is passionate about supporting students in their academic pursuits. 

Responsibilities 

Public Health Major 
•Provide scheduling and meeting support to the Public Health Major Steering Committee. 
•Provide Public Health Major instructors and teaching assistants with course support. 
•Assist Academic Services Director with course scheduling and room assignments 
•Take lead on establishing electronic records and files. 
•Handle financial transactions including generating and monitoring requests for payment, transaction reconciliation, and budget tracking. 
•Provide detailed information to support budget planning. 
•Respond to general phone, email, walk-in inquiries about the Major and the School. 
•Work collaboratively with student services staff on student programming and special events. 
•Manage undergraduate blog and contribute to weekly email newsletter, The SPH Insider, communicating events and opportunities to students and other interested community members. 
•Update and maintain recruitment materials as well as coordinating follow-up. 
•Manage production and distribution of weekly email newsletter, The SPH Insider, communicating events and opportunities to students and other interested community members. 
•Partner effectively with work study student(s) and staff on variety of general office tasks and activities. 
•Other duties as assigned in the support of Public Health Major. 

School-Wide Student Services 
•Provide scheduling and meeting support to the Undergraduate Education Advisory Group and other meetings as needed. 
•Respond to general phone, email, walk-in inquiries about the programs and the School.  
•Work collaboratively with student services staff on student programming and special events. 
•Manage a shared events calendar across the school (study breaks, lectures, happy hours, movie nights, etc.) 
•Manage production and distribution of weekly email newsletter, The SPH Insider, communicating events and opportunities to students and other interested community members. 
•Update and maintain recruitment materials as well as maintaining recruitment Go-kits, monitoring Go-kit reservation system, coordinating that event follow-up survey is completed, and compiling responses. 
•Partner effectively with work study student(s) and staff on variety of general office tasks and activities. 
•Other duties as assigned in the support of School-level undergraduate and graduate programming. 

Skills/Eligibility:

Requirements 
•High school graduation or equivalent AND two years of administrative experience or equivalent education/experience. 
•Familiarity with University of Washington student and/or administrative systems. 
•Excellent written and oral communications skills and ability to work with diverse faculty, staff, students, prospective students, and the public. 
•Attention to detail. 
•Knowledge of managing and maintaining confidential records. 
•Experience with Microsoft Suite (Access, Excel, Publisher, PowerPoint, Word) and interest in developing new technology skills if necessary. 

Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration. 

Desired 
•College degree and two years of clerical, administrative and/or student experience. 
•Ability and flexibility to work in a team environment juggling multiple responsibilities. 
•Creative, enthusiastic self-starter who has the ability to react to changing needs. 
•Strong problem solving and organizational skills. 
•Interest in public health values and issues. 
•Flexibility with scheduling during special events or peak times. 

How to Apply:

Condition of Employment 

A satisfactory outcome from criminal background verification may be required prior to hire. 

Application Process: 
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Workforce Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

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