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The School of Public Health has an outstanding opportunity for a Counseling Services Coordinator. Under the direction of the Director of the Public Health Genetics program, this position will perform tasks central to the support of the Institute of Public Health Genetics including student advising, curriculum support, admissions coordination, project management, administrative and event support, website and database maintenance, process improvement, record keeping, and other important activities.
The position requires ability to meet the needs of diverse and international students, detailed understanding of science graduate education, and familiarity with UW offerings, policies, and systems.
Act as Graduate Program Advisor (GPA) for the Public Health Genetics program.
- Advise current students regarding academic planning, degree requirements, student employment options, and support resources; manage student MyGrad Program (MGP) records and processes; coordinate qualifying exams, communicate and collaborate with other UW departments and programs as needed.
- Independently answer inquiries about Educational Programs; use independent judgment to redirect to other staff/departments/programs as appropriate.
- Advise current and prospective students, faculty, and potential applicants on requirements/policies (Departmental, Program, School of Public Health, Graduate School, UW, etc.) and courses/curriculum; interpret policies.
- Advise applicants of eligibility; counsel applicants (when appropriate) on alternative options. Advise transfer students on eligibility and requirements.
- Give general advice on appropriate courses to GNM and non-major graduate and undergraduate students.
- Participate in School of Public Health (SPH) and Graduate School meetings and trainings related to advising.
- Act as Curriculum Coordinator for the Public Health Genetics program.
- Act as liaison to SPH and other departments and programs representing program policies and curricular philosophy.
- Provide curriculum support, take meeting minutes, maintain archives, respond to requests for curriculum data, update information on website, and communicate and collaborate with other UW departments and programs as needed.
- Handle new course applications, changes, and withdrawals; track sign-offs by Director/Chair, SPH Curriculum Committee, UW Curriculum Office, and joint departments or programs where needed; notify Time Schedule, faculty and students when new courses approved.
- Maintain course information and course syllabi files on web (both Program and School sites); update quarterly course offerings on web, with links to class web sites, using HTML.
- Handle quarterly instructor updates; process instructor/course evaluations and TA evaluations; assist faculty with grade reporting and change-of-grades.
- Handle quarterly duties – constructing Time Schedule, processing course adds, changes, and withdrawals; coordinating joint course curriculum with other departments; supporting quarterly course instructional needs (classroom scheduling and final exam scheduling), determining course eligibility and distributing course entry codes accordingly.
- Review course enrollment numbers and track low enrollments; provide enrollment data for internal and external reports.
- Participate in SPH and Graduate School meetings and trainings related to curriculum.
- Update and maintain admissions information online and in print including websites and SPH info sheet.
- Manage admissions system, track applicant progress, notify applicants of missing items; send out accept and denial communications; support admissions committee and review process including scheduling and supporting meetings.
- Review GNM applications and triage; make independent decisions on obvious denials, send others to Graduate Program Coordinator (GPC).
- Guide Graduate Non-Matriculate (GNM) and Tuition Exempt students through application process.
- Participate in SPH and Graduate School meetings and trainings related to admissions.
OTHER DUTIES :
- Support PHG Director – coordinating communications with faculty, updating faculty information, responding to routine faculty questions, producing reports, scheduling meetings, and taking meeting minutes.
- Information management – maintaining websites and databases, maintaining educational program information for use by the fiscal team in grant reporting; handling external requests for educational program data (e.g., NSF, ASPH, etc.).
- Administrative support for the program – taking photos of new students and class cohorts, assigning desk spaces, and reserving rooms for student General and Final exams.
- Event support – reserving space, confirming room layout and AV needs; coordinating supplies and catering, obtaining permits for food, alcohol (liquor license), coordinating set-up/take-down and check-in/nametags.