CTU Business Manager - UCLA CARE Center

LOCATION: Los Angeles, CA

CLOSING DATE: October 13, 2018


JOB #: 13003

POSTED: September 13, 2018


Serve as the overall coordinator and Business Manager for the UCLA AIDS Prevention and Treatment Clinical Trials Unit (CTU) and related program within the UCLA Clinical AIDS Research and Education (CARE) Center.  The incumbent will serve as a primary liaison for the Principal Investigator, other accounting staff, and the Divisional MSO.  The incumbent will organize and coordinate all funding sources related to the CTU to assure that appropriate sources are charged, agencies invoiced, financial reports are up to date, progress reports are completed on deadline and assure that the Clinical Research Sites (CRS) within the CTU receive adequate support to complete their programmatic goals. The incumbent will be responsible for all pre-award functions including contact with funding agencies to clarify funding and proposal guidelines, preparation of budgets, negotiation of budgets with subcontractors, and other agencies, preparation of biosketches and other support, and other documentation needed for proposals for agency submission. The incumbent will supervise submission of all just-in-time documents, and negotiate with agencies on final award amounts and restrictions.  The incumbent will oversee business/financial aspects of post-award activities including negotiation and execution of subawards, subcontracts, purchasing agreements, financial expenditures, and fund close-outs.  In addition the incumbent will oversee the financial and performance operations of the four sites in the CTU.



  • Ability to manage, organize, plan and follow through on projects in order to effectively set priorities and meet deadlines.
  • Excellent English-language communication skills, both oral and written.
  • Demonstrated skill in financial analysis and planning.
  • Skill in acting on own initiative, performing independently in a variety of situations involving diverse individuals.
  • Demonstrated knowledge of University financial ledgers, payroll, and accounting systems.
  • Knowledge of University, NIH, and other major funding agencies’ policies and requirements.
  • Demonstrated ability to understand and interpret institutional policies and procedures
  • Ability to supervise employees and mentor personnel at partner institutions.
  • Ability to establish and maintain cooperative working relationships in a complex and sensitive working environment; working as part of a team with staff on different levels in other areas within the organization
  • Ability to efficiently operate in the context of multiple competing priorities, meet deadlines, and consistently deliver high-quality work.
  • Knowledge of University online systems including rules and regulations governing online transactions.
  • Ability to keep sensitive information and issues with confidentiality, integrity, and professionalism.
  • High level of expertise in operating Windows-based computers using electronic mail, Internet, word processing, spreadsheets, database, and presentation programs.
  • Proficiency in foreign language (particularly Spanish, Portuguese, Russian)
  • Interest in HIV, sexual and reproductive health, and/or international health
  • Experience in the conduct and oversight of biomedical clinical trials
How to Apply:

Please apply through the UCLA Health Careers website and forward resumes and cover letters to Else Henry at ehenry@mednet.ucla.edu.