Research Assistant - Scientific Resource Center

LOCATION: Portland, OR

CLOSING DATE: open until filled


JOB #: 13170

POSTED: October 19, 2018


Portland VA Research Foundation

Scientific Resource Center

Job title: SRC Research Assistant

About the Scientific Resource Center:

The Scientific Resource Center (SRC) supports activities of the Agency for Healthcare Research and Quality (AHRQ) Evidence-based Practice Center (EPC) program. The AHRQ EPC program is composed of 12 centers that conduct comprehensive, systematic reviews of medical literature. The SRC functions to support these centers in a variety of ways, including:

  • Assisting in the development and selection of EPC report topics
  • Maintaining the editorial program improving readability of EPC reports
  • Coordinating peer review for EPC reports and other products
  • Coordinating and leading methodology research to ensure scientific rigor and uptake of EPC reports
  • Conducting a limited number of original evidence synthesis projects
  • Developing and coordinating publications to various medical journals

For more information about this program, go to: 

Position Summary

The SRC Research Assistant (RA) will perform a variety of essential administrative and technical functions supporting SRC activities. The primary function of this position will be to ensure all SRC products adhere to AHRQ formatting and institutional policies and to coordinate journal publications from start to finish. The ideal candidate for this position will be an individual who has strong administrative skills. This individual will need to be extremely detail-oriented, organized, proactive, flexible, and have a sharp eye for following publication parameters. In addition, this candidate will assist in scheduling, coordinating in-person meetings and conference calls; note taking, carefully tracking information and action items; editing draft documents and manuscripts; assisting with queries, data entry, and other tasks as needed. A background in research and familiarity with the academic publication process is preferred.

These functions will support the facilitation of AHRQ report publication, journal manuscript, and conference abstract submissions to both AHRQ as well as outside publishing entities. The position is demanding and the RA must be able to work with frequent interruptions and competing priorities. A high level of independence, critical thinking, and teamwork is required.

REQUIRED: Each applicant must submit a cover letter to be considered for this position. Applicants who do not submit a cover letter will be excluded from consideration.

Supervisor: SRC Project Manager

Key Responsibilities

Coordinate and Facilitate Report and Manuscript Submissions

  • Ensure all SRC products (reports, slide shows, pdfs) are 508 compliant
  • Ensure all SRC products (reports, slide shows, posters, pdfs) adhere to AHRQ guidelines and policies
  • Point person for all AHRQ policy and guideline adherence queries
  • Format and coordinate journal manuscript publication according to each journal’s specific instructions for submission
  • Maintain a workflow of which documents are at which stage proactively follow up for next steps

Support Administrative Functions of the Topic Development and Methods teams

  • Schedule and provide meeting minutes for workgroup and topic nominator calls
  • Take detailed and accurate notes during team meetings with SRC Director/leadership
  • Record and track team action items collated from various meetings
  • Coordinate with external speakers for in-person or virtual EPC meetings
  • Plan, coordinate, and conduct bi-annual topic development prioritization meetings
  • Communicate with and coordinate deliverables with peer reviewers and clinical experts
  • Manage report formatting, edits, and revisions
  • Assist team lead in various research activities as needed
  • Coordinate internal and external project meetings, including scheduling meetings based on each participant’s availability, scheduling rooms, reserving teleconference lines, drafting meeting agendas and materials, sending meeting notices with needed materials, confirming attendance

Other Support Duties

  • Run readability reports on internal and external documents
  • Create and maintain SRC templates for reports, manuscripts, posters, agendas, minutes, etc.
  • Create PowerPoint presentations
  • Assist with queries, data entry, and other tasks as assigned

Job Requirements:


  • Bachelor’s degree in social or health science research or related field
  • One year of administrative experience
  • Impeccable attention to detail
  • Proven ability to prioritize competing priorities, follow through on tasks, and meet deliverables
  • Excellent communication skills, including verbal, written, computer, and interpersonal
  • Self-motivated with demonstrated ability to work independently and as a contributing member of a multidisciplinary team
  • Advanced proficiency in Word, Excel, Access, PowerPoint, and Outlook
  • Aptitude for learning new software tools and technology
  • Excellent customer service skills both on the phone and in person
  • Ability to use tact and diplomacy to maintain effective working relationships
  • Ability to maintain strict confidentiality
  • Ability to anticipate needs and problem solve
  • Patient, dependable, conscientious and efficient
  • High degree of initiative and flexibility


  • Master’s degree in social or health science research or related field
  • Courses in epidemiology, research methods, statistics, and/or scientific or technical writing
  • 1+ years of editorial experience
  • 1+ years of research experience
  • 2+ years administrative experience
  • Experience using reference management software (e.g., EndNote, RevMan)

Supervisory Responsibilities:  None

Working Conditions

Primarily indoor office environment; requires work hours beyond standard office hours as needed. The position requires that work be conducted on site.

Physical Demands & Equipment Usage

Ability to sit for long periods of time in an office environment or meeting setting; ability to be move about between meetings, across campus, and across Portland to other sites as well as air travel; and ability to lift and carry 20 pounds.

Apply online at  and include a CV and cover letter explaining your interest in the position. Cover letter should include description of recent work history as it relates to the specific responsibilities in the job announcement.

Portland VA Research Foundation is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, age.

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