Research Assistant - Portland VA Hospital

CLOSING DATE: November 22, 2018


JOB #: 13187

POSTED: October 22, 2018


The SRC Research Assistant (RA) will perform a variety of essential administrative and technical functions supporting SRC activities. The primary function of this position will be to ensure all SRC products adhere to AHRQ formatting and institutional policies and to coordinate journal publications from start to finish. The ideal candidate for this position will be an individual who has strong administrative skills. This individual will need to be extremely detail-oriented, organized, proactive, flexible, and have a sharp eye for following publication parameters. In addition, this candidate will assist in scheduling, coordinating in-person meetings and conference calls; note taking, carefully tracking information and action items; editing draft documents and manuscripts; assisting with queries, data entry, and other tasks as needed. A background in research and familiarity with the academic publication process is preferred.

These functions will support the facilitation of AHRQ report publication, journal manuscript, and conference abstract submissions to both AHRQ as well as outside publishing entities. The position is demanding and the RA must be able to work with frequent interruptions and competing priorities. A high level of independence, critical thinking, and teamwork is required.

REQUIRED: Each applicant must submit a cover letter to be considered for this position. Applicants who do not submit a cover letter will be excluded from consideration.

Supervisor: SRC Project Manager

Key Responsibilities

Coordinate and Facilitate Report and Manuscript Submissions

  • Ensure all SRC products (reports, slide shows, pdfs) are 508 compliant
  • Ensure all SRC products (reports, slide shows, posters, pdfs) adhere to AHRQ guidelines and policies
  • Point person for all AHRQ policy and guideline adherence queries
  • Format and coordinate journal manuscript publication according to each journal’s specific instructions for submission
  • Maintain a workflow of which documents are at which stage proactively follow up for next steps

Support Administrative Functions of the Topic Development and Methods teams

  • Schedule and provide meeting minutes for workgroup and topic nominator calls
  • Take detailed and accurate notes during team meetings with SRC Director/leadership
  • Record and track team action items collated from various meetings
  • Coordinate with external speakers for in-person or virtual EPC meetings
  • Plan, coordinate, and conduct bi-annual topic development prioritization meetings
  • Communicate with and coordinate deliverables with peer reviewers and clinical experts
  • Manage report formatting, edits, and revisions
  • Assist team lead in various research activities as needed
  • Coordinate internal and external project meetings, including scheduling meetings based on each participant’s availability, scheduling rooms, reserving teleconference lines, drafting meeting agendas and materials, sending meeting notices with needed materials, confirming attendance

Other Support Duties

  • Run readability reports on internal and external documents
  • Create and maintain SRC templates for reports, manuscripts, posters, agendas, minutes, etc.
  • Create PowerPoint presentations
  • Assist with queries, data entry, and other tasks as assigned


  • Bachelor’s degree in social or health science research or related field
  • One year of administrative experience
  • Impeccable attention to detail
  • Proven ability to prioritize competing priorities, follow through on tasks, and meet deliverables
  • Excellent communication skills, including verbal, written, computer, and interpersonal
  • Self-motivated with demonstrated ability to work independently and as a contributing member of a multidisciplinary team
  • Advanced proficiency in Word, Excel, Access, PowerPoint, and Outlook
  • Aptitude for learning new software tools and technology
  • Excellent customer service skills both on the phone and in person
  • Ability to use tact and diplomacy to maintain effective working relationships
  • Ability to maintain strict confidentiality
  • Ability to anticipate needs and problem solve
  • Patient, dependable, conscientious and efficient
  • High degree of initiative and flexibility


  • Master’s degree in social or health science research or related field
  • Courses in epidemiology, research methods, statistics, and/or scientific or technical writing
  • 1+ years of editorial experience
  • 1+ years of research experience
  • 2+ years administrative experience
  • Experience using reference management software (e.g., EndNote, RevMan)

Supervisory Responsibilities:  None

How to Apply:

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