Careers

Description:

The following job posting will appeal to candidates who enjoy:
 

• Building relationships
• Solving problems
• Managing your own workload while being an integral part of a team
• Acting as a technical fiscal expert
• Helping non-financial audiences understand the results from financial analyses
• Supporting passionate people performing meaningful work

Public Health – Seattle & King County is currently recruiting for a Career Service Business and Finance Officer III (BFOIII) to act as the financial and contractual lead for the Communicable Disease Epidemiology and Immunization (CD-Imms) Section. The Section is comprised of a team of Epidemiologists, Public Health Nurses, Disease Investigators, Program Managers, and Administrative professionals working to track, monitor, investigate, analyze, report, and control the spread of over 65 notifiable conditions including foodborne, waterborne and vaccine-preventable diseases, acute and chronic viral hepatitis, perinatal hepatitis B, healthcare-associated infections (HAI), zoonotic and emerging diseases and rare diseases of public health significance. The Section is also responsible for immunization quality assurance, assessment, education, promotion, and strategy coordination during routine and emergency responses in the County.

This position reports to the Section Administration Team Manager. It is considered the Section lead for all things budgetary, financial, and contractual. The estimated start date is July 3, 2023.

The BFOIII is solely responsible for forecasting, budget monitoring, grants management, expense approval, and oversight of the Medicaid Administrative Claiming (MAC) activities for an annual $11.5 million budget. During communicable disease outbreaks, this position acts as the finance representative for CD-Imms within a Health & Medical Area Command (HMAC) incident command structure (ICS).

The position will interact regularly with Section Leadership, CD-Imms Section supervisors and staff, the Prevention Division’s Finance Manager, Payroll, King County’s Finance and Business Operations Division (FBOD), Public Health’s Central Finance Team and Public Health’s Contracts Specialists.

Job Duties

 

• Lead the monitoring of overall Section budget to actuals; frame budgetary and operating conditions for the Section  
• Participate in Section’s racial equity and social justice work and support leadership in applying anti-racist principles to budgeting, finance, and contracting work of the program
• Research and determine financial impacts related to changes in personnel, grant funding, grant requirements, and new regulations
• Produce ad-hoc reports which may require research, compilation, and interpretation of financial data
• Manage grants for the Section by completing and updating application budgets, monitoring all expenses and revenue through the grant cycle, preparing monthly billings and closeouts, ensuring that grant deliverables are completed, maintaining audit file(s) to demonstrate compliance with all grant requirements and communicating with State/Federal/Local/Private funders
• Help supervisors understand which funding sources support their teams and monitor labor costs to ensure that staff are charging their time to the correct projects
• Determine grant and non-grant account coding for labor and non-labor expenditures; anticipate payroll coding changes related to new or retiring accounts
• Complete new award questionnaires to establish accounting that will segment grant costs pursuant to funder requirements 
• Act as point of contact for Prevention Division inquiries related to overhead charges, forecasting, biannual budget development, labor expenditures and grant application plans
• Review back up documentation and approve Section expenses 
• Complete fiscal adjustments or interfund transfers to correct coding errors, overbudget situations and award clean-up for year-end processing and to move revenue from other budgets to CD-Imms
• Oversee all aspects of the Section’s participation in the department’s Medicaid Administrative Claiming (MAC) Random Moment Time Survey (RMTS) program including identifying staff to be enrolled, reviewing completed RMTS moments and providing constructive feedback to participants, ensuring RMTS participants complete required trainings, completing unanswered RMTS moments, certifying time spent as the Code Reviewer and answering questions that PH Finance Staff preparing the quarterly MAC invoice have concerning CD-Imms participants or expenses
• Working collaboratively with various program leads, support the development of contract exhibits and execution of agreements including the development of competitive requests for applications (RFAs), budgets, invoice templates and scopes of work
• Enter new contracts and amendments (receivables, payables, data agreements, letters of agreement, vendor/subreceipient contracts and no money contracts) into department’s contracting system Agiloft 
• Provide technical assistance to program staff and subcontractors in financial matters including allowable costs
• Provide guidance to program staff about contract monitoring, procurement, and invoicing in alignment with Division, Department and County guidelines
• Act as Section point of contact for all federal & state audits including the state’s Department of Health annual monitoring visits
• Ensure that program maintains compliance with all relevant federal, state, county & city laws, regulations, and circulars by monitoring activity and helping to interpret policies and procedures so staff understand the rules and requirements related to audit and internal control compliance 
• Attend incident command emergency response and disease control meetings for assignments and updates to anticipate how the financial aspects of the particular outbreak will manifest. This often entails weekend and after-hours work setting up an expense tracking system for new outbreaks and facilitating a quick turn around on purchase orders & contracts for outbreak responses
• Work with Administrative staff to maintain floor plan and communicate changes
• Perform other duties as assigned

 

Experience, Qualifications, Knowledge, Skills

Required Qualifications:

• Four (4) or more years of experience or training OR the equivalent combination of experience and education in fiscal management that includes expense monitoring, procurement, local government budgeting and federal grants management 
• Knowledge and experience with grants management including compliance, implementing internal controls monitoring, billing and reporting. This includes demonstrated knowledge and familiarity with Uniform Guidance 2 CFR 200, the Uniform Administrative requirements, cost principles and audit requirements for federal awards
• The ability to build effective working relationships with diverse stakeholders representing a variety of cultures and backgrounds including but not limited to Section Management, other Section finance leads, the department’s Central Finance Staff and external partners including funders, community members and community organizations
• Knowledge of equity and social justice principles and practices, and understanding of the effects of place, race and policy, systems and environment-based inequities on marginalized communities