University of Washington School of Public Health
Health Program Administrator - Health and Wellness Department
Closing Date: open until filled
Posted: March 27, 2017
Salary: $71,697.00 - $107,545.00 Annually (Job is GRANT FUNDED)
Purpose of Classification:
The purpose of this classification is to perform duties related to managing multiple health programs and/or health care centers, which includes managing and directing clinic/health care center operations, developing program goals and objectives, overseeing program budgets, developing reports and data collection mechanisms, and supervising public health staff. Health Program Administrator is distinguished from Health Program Manager in that the former has responsibility for managing multiple health programs, whereas the latter manages a single program.
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Plans and evaluates programs: Applies managerial principles to develop, manage, and direct culturally competent service systems, public health programs or cross-functional assignments in accordance with goals and objectives, work plans, and funding requirements; contributes high-level technical expertise and skills to existing or new projects (including but not limited to training, technical assistance, evaluation, organizational infrastructure development, program management, and/or research); ensures the establishment, review, and modification of procedures, controls, and policies appropriate to national, state, and local trends and best practices as well as to general policies of the county and the department; monitors, analyzes and evaluates organizational and operational systems; establishes performance measures and evaluates performance outcomes; plans service changes; oversees daily activities and operations; organizes, manages and controls service delivery scheduling; analyzes information to plan program changes or make recommendations to department administration to meet programmatic goals; executes necessary functional reorganization of programs; fosters service integration; develops and modifies data collection forms and procedures; evaluates client satisfaction with services; assesses customer needs and service outcomes; ensures that processes are in place to protect client confidentiality and that processes are followed; and analyzes problems, considers alternatives and project consequences and implements recommendations.
Plans, organizes and oversees the activities of programs and projects on an ongoing basis: Evaluates, reviews and revises policies procedures, mission objectives, and organization design; and reviews, analyzes, develops, and makes recommendations to amend, update, replace, and/or convert programmatic operational, technical, and administrative-related missions and functions and all supporting directives, processes, procedures, etc., based upon current and future policies, concepts, procedures, goals, and objectives, changes in focus, legislation, positive/negative human resource impacts, positive/negative budget impacts, and/or those situations that are susceptible to contracting.
Motivates, supervises and develops assigned staff: Directly supervise mid-management staff and manages remaining staff through subordinate supervisors; performs supervisory functions including assigning work, managing employee performance and conduct, assessing training needs, recruiting/interviewing/selecting, and coaching/mentoring/modeling; provides assistance to supervisors in resolving employee discipline and other supervisory issues; supervises the preparation of periodic reports and or service analyses; promotes cooperation and teamwork; conducts and participates in staff meetings and case reviews,; manages and resolves conflict, analyzes work flow and adjusts as needed; plans, organizes and coordinates projects; determines the allocation of resources; makes hiring or termination decisions/recommendations;, and administers disciplinary action as required.
Manages numerous grants and contracts: Participates and provides leadership on grant-funded project teams; analyzes andtracks existing projects to determine priorities for amendments and revisions; implements strategies to secure project funding through grant amendments and revisions; advises department management, budget staff and project managers on information requirements for successful obligation of grant funds; acts as agency’s liaison with grant agencies concerning legal and procedural requirements for grant development, financial administration, project management oversight and audit; advocates for the County position on issues involving grant programs and agency requirement; s; reviews and monitors project budgets and expenditures; develops internal guidelines and deadlines for department management and staff to meet grant program schedules; identifies potential partners and negotiate partnering agreements; facilitates the preparation of programmatic and financial reports required by external funders; monitors quality of services; participates in internal and external audits of grants; facilitates process for selecting sub-recipients; develop scope of work, performance measures, and reporting requirements for sub-recipients; and implements systems to collect data to identify and analyze trends, to provide baseline and on-going program and service information for reports and planning, and to measure and assess program outcomes, personnel performance, and operational functions.
Coordinates and collaborates with internal and external partners: Ensures coordination and reduced duplication in health areas under the County’s purview; confers with the Medical Director, management, supervisory and administrative personnel regarding policies, procedures, personnel matters, staff development, fiscal, and other program matters; participates with other program supervisors and administrative staff on department-wide projects and issues; serves as a member of the department’s senior team; develops and maintains effective working relationships with external partners and the public; facilitates community partnerships; and effectively represents the department and/or program with internal and external entities by serving on task forces, committees, etc.
Conducts special projects and research: Directs and participates in research, planning and evaluation of projects that support and inform public policy and County practice.
Plans, develops and controls program budgets and expenditures: Provides advice, analysis and assistance in the development, formulation, execution, and management of public health program budget; monitor expenditures and revenues; forecasts budget needs; and provides justification for budget requests, budget revisions, and carry-over requests.
Specific License or Certification Required: Must possess and maintain a valid Georgia driver’s license.
Specific Knowledge, Skills, or Abilities: Must be able to demonstrate proficiency in performance of the essential functions and learn, comprehend, and apply all county or departmental policies, practices, and procedures necessary to function effectively in the position.
The examination will consist of an evaluation of education and experience, accomplished by analysis of the application. Application must document that the applicant possesses the minimum knowledge, skills, education and experience as listed. If selected, an official, accredited college transcript is required, at time of employment, for all degrees/coursework used to qualify for this position.
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