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Project Coordinator - UW Department of Surgery-Surgical Outcomes Research Center

Notice!This listing has expired and should not be applied for.
Location: Seattle, WA
Full-time position
Closing Date: open until filled
Job #11321
Posted: April 11, 2017
The Department of Surgery currently has an outstanding opportunity for a PROJECT COORDINATOR.

The purpose of this position is to provide research project coordination for the Surgical Outcomes Research Center (SORCE). SORCE is a multidisciplinary research center established by the Department of Surgery supporting research to improve the quality of surgical care at the local, regional and national level. SORCE also collaborates with a variety of academic and community partners and institutions providing expertise in design/deployment of health services and patient-oriented outcomes projects for research and clinical quality improvement. This position reports to a senior Research Coordinator, but interacts directly with faculty, and has matrixed oversight from Project Managers/Leads.

The areas of responsibility of this position fall into these categories:
  • Human Subjects Research Activities (70%)
  • Data Coordination (20%)
  • Regulatory and Administrative Coordination (10%)

    This position will provide coordination for multiple (up to 5) projects spanning multiple investigators and multiple clinical disciplines. Some of these projects may be related while others may encompass completely unique teams, sites, and/or topic areas. Projects could include support of regional and national quality improvement (QI) registries (such as SCOAP, VQI, NSQIP, or MBSAQIP). Projects vary in length of time from six months to 5+ years, meaning that this position will be simultaneously working on projects at every stage of life, from start-up to close-out.

    Projects may involve routine travel among home office in University District and several local study sites. Travel may be done via UW Shuttle, UCar, Uber/Taxi, or personal conveyance (walking, biking, personal car). Incumbent must be comfortable traveling between worksites. The projects may be recruiting 24-hours a day, seven days a week. Incumbent must be willing and able to share coverage of recruitment responsibilities across these times.

    SORCE prides itself on having a dynamic work environment. From a foundation of well-established structure and process, we respond rapidly to opportunities or challenges with innovative and entrepreneurial approaches. The work assignments for this position mean that the incumbent will regularly experience a
    particularly high degree of change and ambiguity. A successful candidate must embrace this environment and be able to function at a high level in this context. The Department of Surgery and SORCE are committed to a culture of excellence, and this individual must embrace a culture of continuous improvement.

    The nature of this position’s project work and its level of responsibility require that the incumbent routinely operate with a high degree of independence. Within our highly collaborative environment, success in this position requires a self-motivated and self-directed individual who will enthusiastically take ownership for the success of their projects, teams, faculty, and SORCE as a whole. This individual must be inherently ethical, and be both willing and able to abide by the multitude of compliance regulations associated with conducting research with human subjects.

    Projects will span multiple sites of which SORCE serves as the coordinating center. The individual in this position will need to understand the complexities of multi-site research and have a strong foundation of experience in multi-site regulatory management. The individual must understand and systematically follow procedures and guidelines from multiple institutions to assure complete and accurate work products. Attention to detail and organization is required. 

    The Department of Surgery at the University of Washington, School of Medicine is guided by its mission:
    “To provide compassionate and high quality patient-centered care, train future generations of surgical leaders and conduct research in a collegial environment which embraces diversity and promotes inclusiveness.” Our goal is to be a Department of Choice for employees and we have developed Core Competencies that define our vision of a Department of Choice. You can review these core competencies by following this link: We invite you to learn more about our mission, practices and people by visiting the Department’s Website at Department of Surgery Website:

    The Department’s Surgical Outcomes Research Center (SORCE) was established in 2005 with a mission to assess the impact of surgical procedures on patients, society, and the healthcare system and improve the practice of surgery through education, training, and policy initiatives. To date, SORCE has received over
    $86 million in grant support and currently operates an annual budget of over $6 million. SORCE has grown into a multidisiplinary collaboration of researchers from across health science disciplines, including over 25 UW faculty from 15 departments and 4 schools, and clinicians at clinical practice sites across the
    Washington State. In addition, SORCE provides a collaborative resource base for junior faculty from all Surgical Divisions as well as cross-departmentally. More information about SORCE is available at

    I. Human Subjects Research Activities (70%):  

    • Identify, Approach, and Recruit Participants: Screen medical records to identify eligible study participants; Approach patients in clinical settings to recruit them into research studies; Consent participants; Conduct initial data collection including surveying/interviewing.
    • Conduct Participant Follow-up via Phone: Receive and respond to participant calls to answer questions and resolve concerns; At specified study timepoints, complete telephone surveys/interviews with participants per study protocols.
    • Coordinate Participant Activities Throughout Study: Accurately track current study participants: screen for appointments, enrollment status and progress in project; Schedule and conduct research visits with enrolled participants; Share information with other research coordinators; Use consistent organization methods for accurately tracking enrolled patients; Assist other coordinators in tracking participant progress and engagement in studies; Proactively identify opportunities to resolve barriers to managing subject participation.
    • Participant Incentive and Retention : Use consistent organization methods to track and distribute participant incentives; Manage patient retention activities, including organizing retention contact methods, tracking participants in a retention schedule, and independently executing retention activities.
    • Specimen Management: Prepare for sample procurement, process samples, and complete data collection forms; independently organize and ship specimens per study protocol.
    • Understand and comply with study protocol and Manual of Operations: Effectively utilize resources available such as Frequently Asked Questions and work tasks list; Develop and implement appropriate methods for quality research conduct and quality assurance measures for accurate data collection and entry.

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