University of Washington School of Public Health

Follow-up Letters

After you’ve developed networks, created a winning resume, or nailed that job interview, your work is still not finished! Follow-up letters show your continued interest in an individual, position, or organization.

Types of follow-up letters:

  • Thank You Letter
  • Acceptance Letter
  • Declining Offer Letter
  • Response to a Rejection Letter

Individually prepare and send follow-up letters within 24-48 hours of a meeting, interview, conversation, or receipt of letter. Keep it brief — one or two short paragraphs in length — and personalize each letter.

Send follow-up letters to anyone who has:

  • Interviewed you for employment
  • Referred you to employers or networking contacts
  • Offered you a position
  • Rejected you for employment
  • Provide you with general information
  • Written a recommendation for you