University of Washington School of Public Health
After you’ve developed networks, created a winning resume, or nailed that job interview, your work is still not finished! Follow-up letters show your continued interest in an individual, position, or organization.
Types of follow-up letters:
- Thank You Letter
- Acceptance Letter
- Declining Offer Letter
- Response to a Rejection Letter
Individually prepare and send follow-up letters within 24-48 hours of a meeting, interview, conversation, or receipt of letter. Keep it brief — one or two short paragraphs in length — and personalize each letter.
Send follow-up letters to anyone who has:
- Interviewed you for employment
- Referred you to employers or networking contacts
- Offered you a position
- Rejected you for employment
- Provide you with general information
- Written a recommendation for you