Research Administrator IV (Grants and Contracts) - Fred Hutchinson Cancer Research Center


CLOSING DATE: February 25, 2019


JOB #: 13594

POSTED: January 25, 2019



Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.


Fred Hutch Global Oncology (GO), a Cross-Divisional program overseen by the Director’s Office at Fred Hutchinson Cancer Research Center, has a mission to reduce the global burden of cancers, especially in low and middle-income countries, through the advancement of research and the development of new low-cost prevention and treatment strategies. A cornerstone of the program is a decade-long alliance with the Uganda Cancer Institute (UCI) that advances research, capacity building, and cancer care in Uganda.

The Vaccine and Infectious Disease Division (VIDD) addresses the growing need for treatment and prevention strategies for infectious diseases worldwide. VIDD is comprised of four research programs—Biostatistics, Bioinformatics & Epidemiology, Global Oncology, Immunology & Vaccine Development, and Infectious Disease Sciences.

This Research Administrator III/IV position is based in Seattle and is a part of a broader team with members both in Seattle and Uganda. This position will report to the Director of Program Operations in the IVD Program in VIDD and the Finance and Administrative Manager in GO. The incumbent will collaborate and is integrated into VIDD and GO. The incumbent will work with other GO staff based in Seattle to contribute to the program’s strategic objectives in an international research setting and is also expected to be integrated into the VIDD financial, regulatory and administrative and operations teams. The Research Administrator III/IV will principally manage all aspects of international and domestic sponsored, non-sponsored and philanthropic funding for the assigned faculty portfolio. Additionally, the position supports faculty by managing their research portfolios, planning for and ensuring compliant and effective funding, budget and regulatory administration, and general administrative support of assigned Principal Investigators and their research groups. The Research Administrator III/IV works autonomously and is expected to use initiative and sound judgment in operating within the framework of programmatic policies and procedures.




This role will have shared reporting responsibilities to the IVD and IDS Programs in VIDD and to the GO Program


Pre/Post Award Grant Support

  • Support GO/VIDD faculty, performing all pre-and post-award activities per NIH or other sponsoring institutions including the Bill & Melinda Gates Foundation; developing budgets for assigned grants, contracts or other funding requests; coordinate preparation of appropriate forms for grants/contracts and agreements and ensure all applications are fully compliant with institutional, federal, state, and local policies and regulations.
  • Manage assigned subcontract administration awarded by GO/VIDD faculty
  • Manage assigned GO/VIDD faculty award programs, trainee support programs, emerging opportunity award programs, and pilot project programs including pre- and post-award administration, managing the application process.
  • Work closely with faculty and/or their research administrators to prepare all budget and related financial/administrative documents pertaining to the GO Program.
    • Liaise with Ugandan colleagues for pertinent information regarding their respective sections, i.e. lab director, clinical trials director, and clinical project managers.
  • Consult and provide financial approval for GO staff coverage (on and off-site) on studies and coordinate with relevant HR staff, advising of funds, to hire or retain personnel to implement research projects.
  • Manage GO’s international industry sponsored clinical research and philanthropic funding sources.
    • Takes the lead in preparing budgets and all other related financial/administrative documents, enters in Hutch Grants, and prepares any required reporting.
    • Works directly with industry sponsor contacts and Administration regarding agreements, required reporting materials, invoicing, or to resolve any related questions or issues
  • Advise faculty on relevant financial/budgetary issues and develop effective solutions.


Budget/Fiscal Support (Grants and Contracts)

  • Develop, monitor, track and project budgets for a complex portfolio of projects with multi-variable aspects (multi-site, sub awards etc.)
  • Develop, run and analyze reports to identify issues and develop recommendations
  • Independently determine proper placement for expenses and correct errors to ensure accuracy
  • Prepare budget projections, reconcile expenditures, and monitor the payroll changes as these relate to the individual grants

Research and Finance Operations (Global Oncology Program)

  • Participate as part of the broad finance team, regularly liaising with international colleagues.
  • Proactively partner with clinical project managers, in Uganda or other international settings, to ensure effective financial administration of all GO studies.
  • Review and approve procurement requests, FMS requisitions, and OnBase invoices for all GO studies. Coordinate with division research administrators, as applicable.
  • Prepare ad hoc budget requests for all GO studies and revise, as needed (e.g. regular requests for copies of salary redacted budgets for clinical project managers or truncated budget requests for various Ugandan regulatory offices).
  • Support the capacity development of international collaborator’s grants administration office.
    • Conduct in-person traini

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