Forms & Records Analyst 2 - State of Washington Dept. of Health

CLOSING DATE: September 7, 2020


JOB #: 16191

POSTED: August 7, 2020


The Division of Emergency Preparedness and Response (EPR) works to build a public health system, equipped with new tools and strengthened by close ties with many partners, that is capable of responding effectively to any health emergency.

Located in the Office of Administrative Operations, this position supports the agency’s mission to protect and improve the health of all people in Washington State by performing journey-level forms and records management work including:

  • Coordinate the retrieval of information and respond to requests for public records, public information, and a subpoena for records requests.
  • Respond to internal and external customer questions about public disclosure laws, rules, and processes.
  • Provide consultation to managers on forms and records retention schedule rules, and public disclosure rules, procedures, and processes.
  • Assist with and coordinate records retention, migration, transfer, and disposition, utilizing manual, electronic and/or automated systems, and provide consultation on forms and records management programs and system requirements.
  • Analyze manual, electronic, or automated forms and records management problems and work with others to develop and implement plans for solving deficiencies.
  • Conduct record and form inventories, and assist with reviewing and updating record retention schedules.

This position also performs routine organizing, sorting, scanning, filing, and indexing activities within the Division of EPR. DOH is a First Response agency. This position will have an identified emergency response role as determined by the needs of the agency, the direction of the supervisor, and the interest and skills of the employee.

This project position is funded through August 31, 2022.
Important Note: Under the Governor’s Directive, 20-08, this position will be subject to one furlough day per month beginning August 1, 2020, through November 30, 2020.

Required Qualifications
  • One (2) year of experience working applying, coordinating, or administering Records Management Systems.
  • Experience using and applying public disclosure laws, rules, and standards.
  • Experience in the following:
    • Microsoft Outlook
    • Microsoft Word
    • Microsoft Excel
    • Excellent communication skills (verbal, written, oral, visual)
    • Original written composition: structure, grammar, punctuation, spelling, self-editing
    • Internet research and navigation
Desired Qualifications
  • Associate’s degree or higher
  • Two (2) years of business, government, or military clerical experience.


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