Careers

Description:

Summary Description:

This position is responsible for providing fiscal services in support of Health District programs. Duties include payroll functions, billing and other revenue collections for the Health District, compiling and analyzing monthly financial statements, reconciles District accounts against County Auditor and Treasurer accounts, carrying out additional financial tasks as required by statute, and assisting with audits from state or private auditors.

Job Duties and Responsibilities (Essential Functions):

General

1. Work as Payroll Coordinator. Manage Payroll including draws, benefits, garnishments and other payroll deductions.
2. Issue annual 1099’s
3. Work as Revenue Billing Coordinator. Generate timely billing and reconcile payments once received. Follow through on collection attempts.
4. Daily audit of Keystroke POS transactions
5. Enter receipts on account into the EDEN Accounting system
6. Bill Provider One (Medicaid), Noridian (Medicare) and Managed Care insurance for TB and ABCD services, and annual flu clinics, and any other programs added going forward
7. Enter AP Vouchers into the EDEN Accounting system, and prepare weekly voucher packet.
8. Occasionally take deposit to bank and deliver fiscal paperwork to Chelan County offices; may be asked to take documents to Chelan County
9. Manage benefit payments as per schedule.
10. Input approved timesheets and track leaves as per schedule for payroll purposes.
11. Act as Notary Public of the District
12. Other duties as assigned by the Operations Director or the Administrator

Act as back-up Deputy Registrar including but not limited to:

13. Process birth and death certificate applications and issue birth certificates.
14. Maintain electronic death registry system
15. As the District’s lead Deputy Registrar, work with Washington State Department of Health to complete necessary reporting, resolve birth and death certificate issues, and maintain working knowledge of Department of Health computer systems and updates to RCW 70.58.
16. Work with the public, Chelan & Douglas County Coroners, local physicians, and funeral home directors in a calm, professional manner.
17. Educate and guide those requesting paternity documents and forms through the procedures for processing their request.

Knowledge/Skills/Abilities:

1. Knowledge in general office practices, including strong mathematical skills and ability to reconcile     data.

2. Knowledge of accounting principles and practices.

3. Knowledge of computers and various software programs such as Microsoft Word and Excel preferred.

4. Ability to learn and utilize specialized software programs

5. Ability to use a 10-key calculator and type a minimum of 40 wpm required.

6. Ability to communicate effectively verbally and in writing to diverse persons.

7. Computer literate in the areas of databases, spread sheets, word processing, electronic billing and filing

8. Ability to work with people in a compassionate but firm manner

9. Ability to work with minimal supervision

10. Accuracy in data input and financial reporting

11. Ability to multitask and meet deadlines

Level Requirements (Minimum):

Education

• Four-year accounting degree or equivalent

Experience

•  Working knowledge of payroll and accounts receivable

•  Valid Washington State driver’s license or ability to obtain one within two weeks of date of hire.

• Ability to pass a background check.
• Per the Governor’s Proclamation 21-14, CDHD requires a COVID vaccination for in-person business. Therefore, all employees are required to present proof of vaccination status upon hire, except as required by law.

Desired

•  CPA and two or more years of accounting/payroll work experience desired

•  The capacity to readily learn a variety of computer programs

•  Understanding of federal grant management, accounting and reporting

•  Familiar with BARS for local governments

•  Experience with EDEN or similar accounting software is desirable

•  Experience in dealing with agency budgets is desirable

**A combination of relevant education, training, and experience which has provided theoretical and practical knowledge and demonstrates the individual’s knowledge, skill and ability to perform the essential functions will be evaluated for equivalency.

Physical Requirements:

The physical demands described here are representative of the mental and physical requirements that must be met by an employee to successfully perform the essential functions of this job with or without accommodation:

• Visually or otherwise identify, observe and assess distance, color and depth; Required to regularly communicate with others and exchange accurate information.
• Able to operate a computer and other office productivity equipment including data entry and repetitive motion of hands and wrists; able to remain stationary at a computer for extended periods of time and move around their assigned work space; able to remain stationary in a vehicle for extended periods of time.
• Frequently move up to 25 pounds and occasionally move up to 50 pounds. The employee must be able to work within different temperature changes, indoors to outdoors; occasionally ascend/descend a ladder or stairs as required.
• PPE for this position includes, facial mask