Description:

The Tribal Tobacco Coordinator (Coordinator) supports the Oregon Tribal Tobacco Project’s technical assistance needs for the nine (9) Tribal Tobacco programs and Native American Rehabilitation Association of the Northwest (NARA), including training, education, program development and tribal workplan implementation support.

The Coordinator must have experience working with tribes or American Indian/Alaska Native people. The Coordinator should have an educational and professional background in health education or behavioral health.

This Position coordinates the Northwest Portland Area Indian Health Board’s Oregon Tribal Tobacco Team of 2 public health professionals who support member tribes and NARA’s Tobacco Programs workplans through training and technical assistance.

The Coordinator reports to the Cancer and Tobacco Projects Director. This scope of work is housed within the NW Tribal Epidemiology Center Division.

This position is based at NPAIHB’s offices in Portland, Oregon, applicants living in Oregon State at Tribal locations may be considered for remote work. Local travel and/or overnight travel outside of the area is required approximately 25% of the time.

Essential Functions

Tribal Tobacco Coordinator Functions

• Provide Oregon Tribal Tobacco Project support in alignment with NPAIHB Strategic Plan
• Support the delivery of Oregon Tribal Tobacco Project trainings including, but not limited to, tobacco cessation, digital storytelling, tobacco policy content for the NW Tribal Epidemiology Center, and for NPAIHB programs, including the Oregon Tribal Tobacco Project, and the Oregon Health Authority grant, along with future projects and services
• Prepare Training materials (including PowerPoint Presentations, announcements, training manuals, handouts, etc.) and present at Tribal site visits, regional and national trainings
• Participate in and supports all NPAIHB Oregon Tribal Tobacco Project related grant meetings, network meetings, and program discussions
• Support the NPAIHB’s Oregon Tribal Tobacco Project health education materials, website, and other media development, along with NPAIHB staff, Tribal partners, and consultants
• Assist with conducting long-term and short-term research (including surveys, feasibility studies, and research studies) to guide Oregon Tribal Tobacco Project program development, improvement of services, and development of Tribally based best practices for NW Tribes
• Support the creation and implementation of Tribal capacity building and quality improvement strategies based on the needs and priorities of Northwest Tribes
• Carry out updated Oregon Tribal Tobacco Project priorities throughout the year, as directed by Northwest Tribes, and through the NPAIHB Strategic Planning process and/or annual federal and state policy priorities
• Work closely with supervisor to support the identification of Northwest, federal, and state policy priorities related to Oregon Tribal Tobacco Project

Administrative and Reporting Functions

• Support the preparation and submission of all required project reports within the Oregon Tribal Tobacco Project
• Draft project-related external contracts
• Engage staff in the collection of pertinent data to meet reporting requirements
• Support budget expenditures through partnership with staff to ensure projects remain on budget and compliant with the funding requirements of granting agencies
• Assist with the preparation and logistics for meetings and presentations
• Contribute to supporting the enhancement of tobacco prevention, education and control services.
• Process purchase orders for outreach materials and contracts for Commercial Tobacco experts
• Maintain well-organized filing systems for all Oregon Tribal Tobacco related required documentation and supporting records (both electronic and hard copy) in compliance with both NPAIHB and funding agency requirements, including securely archiving files as appropriate
• Submit a Monthly Activity Report (MAR) to the Project Director at the end of each month, and any additional reports required to track project activities as needed
• Oversee the establishment and maintenance of relationships with tobacco tribal contacts to assure broad regional participation in the project. This includes maintaining a tobacco community contact list
• Schedule and provide two or more TA requests, calls, webinars, or site visits to Oregon tribes to aid in the implementation of Tribal Tobacco Prevention strategic goals (documenting overall implementation in quarterly progress reports)
• Develop and maintain listings of current and future commercial tobacco prevention and cessation training opportunities.
• Submission of tobacco-related articles to NPAIHB’s Health News and Notes Quarterly Newsletter (annually)

Skills/Eligibility:

Education

Minimum education required*:

• Bachelor’s Degree in Behavioral Health, Public Health, Social Science or related field
• *A minimum of four years of demonstrated experience in public health education may serve as an acceptable substitute

Experience

Minimum experience required:

• At least three years of professional experience working with Tribes, Tribal organizations, Tribal communities, or Tribal health clinics
• At least two years of experience in Medical, Behavioral, or Public Health
• Experience in business and professional level writing, including educational materials and reports

Additional experience preferred:

• Direct experience working with Northwest Tribes
• Experience in the planning, organization, implementation, and follow-up of public health-related coalitions

Required Knowledge, Skills, and Abilities

• Demonstrated knowledge, discretion, tact, judgment, and overall ability in working effectively with federal, Tribal, and other professionals.
• Proficiency with computer applications (specifically Word, Excel, PowerPoint, and other Microsoft Office Suite programs)
• Strong technical writing skills, including good spelling and grammatical skills, and the ability to produce polished writing under a deadline
• Proficiency in research and analysis, including finding current healthcare standards
• Excellent interpersonal skills
• Must be sensitive to cross-cultural differences, and able to work effectively within their context
• Ability to work with minimal supervision, exercise initiative, and make independent decisions and recommendations
• Ability to make professional oral presentations in settings at the national, regional, and community levels, as well as in Tribal settings
• Ability to complete tasks in a timely and accurate manner
• Ability to travel frequently (approximately 25 % of the time)