Careers

Description:

The Executive Coordinator plays a critical role in supporting the Executive Director and ensuring the smooth, effective operation of the organization’s leadership functions. This position serves as a trusted partner to the Executive Director, providing high-level administrative, logistical, and coordination support while acting as a key connector across board members, community and amongst staff to ensure collaboration throughout all levels of the organization.

The Executive Coordinator connects to the mission of the WCFB by ensuring daily operations are aligned with the organization’s values and delivered with care and excellence. At WCFB we have a deep commitment to our customers’ and employees’ diverse experiences and backgrounds, guiding our work for a more equitable future. We are seeking a team member that represents our dedication to service, equity and inclusion, to join our team.

All positions at WCFB are expected to manage time effectively, engage with customers, volunteers and donors with compassion and support in-kind and financial resource development.

This is full-time position is non-exempt (eligible for overtime) and will be supervised by the Executive Director.

If you do not have the preferred knowledge, experience, or skills, please do not be discouraged from applying. We offer professional development, support, and on the job learning.

RESPONSIBILITIES

Executive Support – 40%

• Manage the Executive Director’s calendar, scheduling meetings, travel, and priorities with attention to detail, confidentiality, and mission impact
• Prepare meeting materials, agendas, briefing documents, and follow-up notes
• Anticipate needs and proactively problem-solve to keep leadership focused on community impact
• Ensure timely follow-up on tasks, deadlines, and requests for information

Board & Governance Support – 20%

• Coordinate board and committee meetings, including scheduling, agendas, materials, and minutes
• Serve as a point of contact between the Executive Director and board members as needed
• Support board onboarding, documentation, and compliance requirements

Organizational Coordination/Support – 20%

• Support cross-departmental communication and coordination on key projects and deadlines
• Track action items, deadlines, and deliverables from team meetings
• Assist with internal systems, documentation, and process improvement
• Support operations as needed

External Communication & Administration – 20%

• Serve as a welcoming and professional point of contact for external partners, funders, and community members
• Draft and edit correspondence, reports, and communications as needed
• Support special projects, events, and initiatives led by the Executive Director
• Maintain confidential records and uphold the highest level of discretion

Skills/Eligibility:

The Executive Coordinator plays a critical role in supporting the Executive Director and ensuring the smooth, effective operation of the organization’s leadership functions. This position serves as a trusted partner to the Executive Director, providing high-level administrative, logistical, and coordination support while acting as a key connector across board members, community and amongst staff to ensure collaboration throughout all levels of the organization.

The Executive Coordinator connects to the mission of the WCFB by ensuring daily operations are aligned with the organization’s values and delivered with care and excellence. At WCFB we have a deep commitment to our customers’ and employees’ diverse experiences and backgrounds, guiding our work for a more equitable future. We are seeking a team member that represents our dedication to service, equity and inclusion, to join our team.

All positions at WCFB are expected to manage time effectively, engage with customers, volunteers and donors with compassion and support in-kind and financial resource development.

This is full-time position is non-exempt (eligible for overtime) and will be supervised by the Executive Director.

If you do not have the preferred knowledge, experience, or skills, please do not be discouraged from applying. We offer professional development, support, and on the job learning.

RESPONSIBILITIES

Executive Support – 40%

• Manage the Executive Director’s calendar, scheduling meetings, travel, and priorities with attention to detail, confidentiality, and mission impact
• Prepare meeting materials, agendas, briefing documents, and follow-up notes
• Anticipate needs and proactively problem-solve to keep leadership focused on community impact
• Ensure timely follow-up on tasks, deadlines, and requests for information

Board & Governance Support – 20%

• Coordinate board and committee meetings, including scheduling, agendas, materials, and minutes
• Serve as a point of contact between the Executive Director and board members as needed
• Support board onboarding, documentation, and compliance requirements

Organizational Coordination/Support – 20%

• Support cross-departmental communication and coordination on key projects and deadlines
• Track action items, deadlines, and deliverables from team meetings
• Assist with internal systems, documentation, and process improvement
• Support operations as needed

External Communication & Administration – 20%

• Serve as a welcoming and professional point of contact for external partners, funders, and community members
• Draft and edit correspondence, reports, and communications as needed
• Support special projects, events, and initiatives led by the Executive Director
• Maintain confidential records and uphold the highest level of discretion