Careers

Description:

Position Purpose

The UW Division of Allergy and Infectious Diseases has an outstanding opportunity for a temporary Research Coordinator.

The Chu Lab conducts several clinical research studies focused on SARS-CoV-2 (COVID-19) and other infectious respiratory pathogens and is seeking a Research Coordinator to support an ongoing project. We are looking for someone excited to work in a fast-paced environment who brings resourcefulness, independent problem-solving, excellent time-management skills, attention to detail, and strong communication and prioritization abilities.

Position Complexities

This role carries significant responsibility in coordinating a large, complex clinical research study across multiple institutions. Responsibilities include implementing study protocols, managing participant communications (recruitment, informed consent, scheduling, and inquiries), and overseeing study visits, data collection, and biospecimen handling. The position requires frequent interaction with a wide range of stakeholders, including participants, team members, community partners, healthcare professionals, and funding agency representatives. Success requires strong multi-institutional coordination, excellent interpersonal communication, and the ability to thrive in a fast-paced environment with minimal supervision. Experience with REDCap, IRB processes, and regulatory policies is highly valuable.

Position Dimensions

The University of Washington is committed to advancing epidemiologic research to improve understanding of the incidence, prevalence, risk factors, and prevention of infectious diseases such as influenza and SARS‑CoV‑2. The Chu Lab, part of the Department of Medicine, Division of Allergy and Infectious Diseases, has extensive experience leading large-scale studies that have significantly contributed to the field, particularly in RSV, influenza, and SARS‑CoV‑2 research. This participant-facing position involves interaction with UW clinicians and external collaborators and will play an important role in achieving project goals and advancing infectious disease research.

Duties & Responsibilities

Study and Data Coordination (70%)

• Maintain the REDCap project database.
• Develop and maintain study procedures for REDCap project navigation.
• Serve as liaison with the software developer to support the development of database architecture and integrate study workflows with the REDCap system.
• Identify and document detailed software development needs to support coordinator operations, aligning requirements with REDCap processes to guide tool creation.
• Lead REDCap design for survey instruments and staff forms (e.g., specimen collection, visit scheduling, specimen processing, compensation tracking) to enhance data integrity.
• Develop and maintain a study data dashboard using complex visualization tools to inform decisions on enrollment and participant compliance.
• Develop and maintain REDCap instrument trackers to monitor and document logic and content changes, ensuring data integrity and version control.
• Manage day-to-day study visits, including coordinating clinic blood draws, recording and entering clinical data, transporting biospecimens, and maintaining inventory.
• Collaborate with team members to develop and execute clinical protocols.
• Provide feedback to refine and streamline study protocols and SOPs.
• Revise study materials and protocols as needed to reflect study design changes.
• Adhere to study protocol and design requirements.
• Develop SOPs under the supervision of the program manager and PI.
• Verify accuracy of research data and perform routine quality control to ensure data is current and correct.
• Monitor and track participant activity and progress using REDCap and other tools.
• Perform medical chart review and enter laboratory results into study tracking systems.

Participant Communications (10%)

• Assist with participant recruitment and enrollment, guide participants through the informed consent process, and support visit scheduling and tracking.
• Monitor the study email inbox and respond to participant questions.
• Schedule informed consent calls and study visits.

External Team Communication & Collaboration (20%)

• Attend weekly collaborator meetings and contribute to decisions related to REDCap and study programming systems.
• Liaise with study partners and funders, providing regular updates on data management and REDCap modifications.

Skills/Eligibility:

Minimum Qualifications

• Bachelor’s degree in a related field and four years of relevant experience.
• Prior experience in clinical research, laboratory research, or project coordination.
• Highly organized and detail oriented.
• Works well in fast‑paced environments.
• Ability to work independently and collaboratively.

Desired Qualifications

• Training and/or knowledge in ethical conduct of research with human subjects.
• Knowledge and prior experience with REDCap and R.
• Knowledge and experience with human subjects institutional review processes, including protocol development and IRB submissions.

How to Apply:

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.