Careers

Description:

Are you collaborative and detail-oriented with a passion for providing administrative and human resources support to diverse teams and programs? If so, Public Health – Seattle & King County Environmental Health Services Division is seeking a Division Systems Administrator (Administrator II) to join its team!

Our ideal candidate will bring strong organizational skills and a people-centered approach to ensure systems such as hiring, procurement, and fleet management support the operational needs of staff and provide professional and responsive customer service.

This position will work closely with Environmental Health Services Division programs primarily serving as the liaison to Public Health Human Resources and supporting other administrative responsibilities. A major area of responsibility includes being the central point-of-contact for supervisors, managers, and human resources for position management. This role coordinates hiring process activities and provides day-to-day support for EHS Division program position management. Other areas of responsibility include procurement and serving as a procurement card holder, coordination of fleet activities, coordination of building/facilities related work orders, and coordination of public records and information requests. This position reports to the Deputy Director of Environmental Health Services.

Job Duties

Personnel and human resources

• Coordinate with the Public Health Human Resources Office on end-to-end hiring actions and managing HR data for the division; escalate hiring supervisor/manager questions to the Human Resources Office as needed.
• Consult with and provide support to hiring supervisors/managers on job announcements and hire plan details, providing feedback and serving as an internal technical expert on the hiring process.
• Provide consultation to hiring supervisors/managers on processes and best practices related to hiring.
• Maintain and support enhancements of resources and tracking systems on positions, recruitment efforts, and hiring status.
• Division Merit Coordinator. Maintain tracking systems for division performance evaluations, merits, executive leave.
• Coordinate division employee service awards by tracking milestones, ordering recognition items, and maintain division records.
• Prepare reports and presentations on division hiring goals, efforts, status, and outcomes.
• Collaborate with hiring supervisors/managers on interview scheduling, prepare interview packets, and collect interview documentation.
• Perform routine onboarding and offboarding administrative and documentation tasks, including procurement of technical equipment from IT, HelpDesk tickets and coordination with IT etc.
• Maintain the Environmental Health Services Hiring Board in the SharePoint site.
• Maintain the Environmental Health Services Division Org chart and the EHS Hiring Resources in the SharePoint site.

Procurement

• Support assigned payment card (credit card) activities, which may include responding to inquiries, researching transactions and account information, reviewing documentation, assisting with system related requests, maintaining records, and completing follow up activities. Provide divisional support for credit card procurement (i.e. P-Card) activities.
• Utilize applicable financial payment systems, including US Bank, Oracle, IExpense, IProcurement to support division activities and operational activities and operational needs.
• Maintain the ordering and tracking of items ordered and issued to staff, including personal protective equipment.
• Division Telecom Coordinator for the Environmental Health Services.

Infrastructure (Fleet, Building, Safety, Software)

• Serve as Environmental Health Services liaison for the division to work with King County Facility Management on submitting work orders, granting access to employees in the Environmental Health Services division to Seattle-King County Public Health work sites.
• Maintain the ordering and tracking of all the emergency safety and personal protective equipment and supplies for the Environmental Health Services Division.
• Serve as the Safety Committee representative for the Environmental Health Services Division.
• Maintain the yearly division software renewals coordinate with KCIT.
• Represents the Environmental Health Services Division as the fleet coordinator and support sections with fleet activities across division sites.

Public Inquiries and Requests for Information

• Serve as the division point of contract for public inquiries from the web or referred from within King County.
• Assist program staff in the compilation of materials related to public records requests.

Other Duties as Assigned

• Support personnel activities related to emergency response and surge planning.
• Support updates and maintenance of EHS Operations SharePoint and Teams channels

Skills/Eligibility:

Minimum:

• Extensive experience performing advanced coordination and administrative duties in a professional environment OR any combination of experience/education/training that provides the required knowledge, skills, and abilities to perform the work.
• Experience with accounts payable experience.
• Clear and concise written and verbal communication skills
• Strong presentation and meeting facilitation skills.
• Strong Customer Service Skills
• Knowledge of basic human resources principles, practices, and laws, and/or skill in researching and analyzing information to gain knowledge in these areas.
• Demonstrated knowledge of equity and social justice principles and how they can be incorporated in recruiting, hiring, and throughout employment.
• Ability to maintain strong, positive relationships and collaborate across multiple programs.
• Demonstrate ability to manage time and adapt to changing priorities; work and multiple priorities and projects simultaneously, meet quick deadlines, and produce timely and quality work products.
• Demonstrated ability to utilize Microsoft Office suite, including Outlook, Word, PowerPoint, Teams, SharePoint, Excel, Viso, and PeopleSoft, Oracle, Adobe Acrobat, NEOGOV to complete assignments and tasks.
• Experience developing tools, forms, and systems for staff, supervisors, and managers to simplify following best practices in human resources process-related work.

Desired:
The most competitive candidates will lead with a passion for equity and bring: